Welcome to your the Warren County Community Services Emergency HEAP Appointment Scheduler

You must be a Warren County resident to schedule an appointment. 

Please note:   Our office is opened Monday through Thursday and we are closed on Friday.

We will be closed on the following dates:

• Monday, May 27, 2025 - Memorial Day

• Thursday, June 19, 2025 - Juneteenth

Our agency is a smoke-free environment, this includes smokeless tobacco, vaping, or all forms of e-cigarettes.  

Our address is 645 Oak Street, Lebanon, Ohio, 45036. The HEAP Department entrance is located at the front of the building. Designated parking for visitors is located at the front of the parking lot. 

Please note: all appointments will be in-person for the Percentage of Income Payment Plan known as PIPP. City of Lebanon customers are not eligible for PIPP. 

You may upload your documents prior to your appointment, by clicking on the Document upload button to the right of this screen.   If you are unable to use the on-line system to submit your application documents, you will need to bring all required documentation to your scheduled appointment in paper form.

List of Docs to Submit

Failure to submit all the required documentation will delay your assistance. If unable to upload the required documentation to the system, please provide in paper form at your appointment. No exceptions.

• Income-must be  the last 30-days from appointment date

  • Pay stubs must be gross income, must include name and employer name & address

  • Social Security / SSI / Pension (when applicable: provide proof of disability doc)

  • Court Ordered Child Support Payment History

  • Worker's Compensation

  • TANF / OWF Benefits

  • Unemployment

  • Utility Reimbursement

  • Self-Employed - (ex. landscapers, home childcare providers, odd jobs, etc.)  Proof of the past 12 months.  A Self-Employment form and prior year tax return, IRS tax transcript or non-filing status.  You can download a Self-Employment form from our website at: www.wccsi.org  

  • Seasonal Employees - (ex. Landscapers, school employees, etc.) - paystubs, printout or Seasonal Employment Verification form for the past 12 months. Pick up form prior to your appointment or go to our website at: www.wccsi.org  

  • Zero Income - Required: If someone has given you money for rent, bills (including your rent/mortgage, food, utilities, medical and any assistance received). A letter from the gift giver with the amounts given and frequency and their name, address & phone number.    Must provide documentation if behind on bills. 

• Most Current Utility bill in your name/Invoice from bulk fuel/propane

• Citizenship:

  • Proof of Citizenship (birth certificate, social security cards, U. S. Passport, etc.)

• Renters: Proof of Residency

  • Copy of most current lease or statement from the landlord

  • Metropolitan / HUD / Section 8 housing worksheets- (most current year)

  • HUD participants must have landlord information

• Food Stamps:

  • Food Stamps -most current letter or printout from agency

**Please note after reviewing your documents, we may request additional information to complete your application**